Orphan Update March 12 2009
12/03/09 17:00
This is another long update so please be sure to read it in its entirety. Lots of important things to cover!
Upcoming Schedule
Saturday, March 14 Group A (Little Sister Orphans) 11:30-1:30
Group B (Big Sister Orphans) 11:30-1:30 Group F (Dance Orphans) 11:30-1:30
Miss Hannigan 12-1:30
Group C (New Yorkers) 1:00-3:00
Group D (Hoovervilleites) 1:30-3:30 Group E (Servants) 1:30-3:30
Sunday, March 15 - Nitty Gritty Day! All Orphans (Groups A, B, F) 12-5:30 Servants (Group E & Adults) 1:30-5:30 New Yorkers (Group C) 1:30-5:30 Hoovervilleites (Group D) 2:30-6:30 Hannigan 4-6:30 Rooster & Lily 4:30-6:30 Warbucks 3:30-8 Monday, March 16 6-9pm Specialty Dance Orphans (Group F) 6-9pm Miss Hannigan, Grace, Annie, Warbucks, Drake
Saturday, March 21
11:30am-3:30pm All Cast Call - OFF BOOK ACT I RUN THRU
Sunday, March 22
Schedule to be determined. All cast, be prepared for a 4-5 hour block of rehearsal time between 12-7pm on that day. Possible FDR & Cabinet rehearsal.
Monday, March 23
Schedule to be determined.
FDR and members of FDR’s Cabinet are expected to be called that evening.
Please Note: This week will end Saturday rehearsal rotations. Because we are getting closer to the opening of the show, Saturdays and Sundays will be reserved for longer rehearsals with individual groups to be sure their numbers and scenes are polished and ready to go. Times of Saturday rehearsals will change beginning March 21.
Please Also Note: Send only water and healthy snacks to rehearsals. Food is not allowed in the LGI room. All snacks must be eaten outside.
MINIMIZE CONFICTS
There have been a large number of actors missing rehearsal on a regular basis. Please minimize conflicts to only when you are sick or absolutely need to miss. When an actor misses rehearsal, they miss their part in a scene, song and dance and it is hard for the other actors to rehearse that scene when the actor isn’t there. An actor who misses rehearsal is obligated to learn what they missed from their counterpart or another member of their ensemble group. The director, choreographer, and vocal director will not review it individually with the actor.
As you can see, this subject has been part of each Orphan Update and has been a huge problem this far into the rehearsal process. If an actor misses too many rehearsals and cannot seem to catch on to their part, it may cost them lines and/or dance numbers.
TECH WEEK – NO CONFLICTS ALLOWED!
Tech Week will be here before you know it. Be sure to mark your calendar for the following dates:
Saturday, May 2 1st Day in the Theater (Woodside High School)
Sunday, May 3 Sing Through with Orchestra – Parkside Elementary School
Monday, May 4 Dress Rehearsal at Theater
Tuesday, May 5 Dress Rehearsal at Theater
Wednesday, May 6 Dress Rehearsal at Theater
Thursday, May 7 Preview Show at Theater – 5:30pm
OFF BOOK
All actors are asked to be Off Book for Act 1 run though on March 21. This means that everyone in the entire play (NO EXCEPTIONS!) must have all of his/her songs and dances and scene blocking and lines completely memorized. Occasional prompting will be available and allowed. Significant prompting will not be tolerated and might result in an actor's role being reduced.
NITTY GRITTY DAY – Sunday, March 15
Sunday March 15 from 1pm-4pm is Nitty Gritty Day. This is the day for all families to come to the warehouse and work on projects for the show. There will be set construction, painting, costuming, publicity, props and more! All cast will be called from on that Sunday. The hours spent at Nitty Gritty Day count towards your 25 hours of required volunteer hours. Be sure to sign in at Nitty Gritty Day! ALL FAMILIES ARE REQUIRED TO ATTEND OR SEND A REPRESENTATIVE TO NITTY GRITTY DAY. Please contact Danielle if you have any questions.
SET CREW
It is time to start building New York! Designs are in and there is construction to be done. There will be lots to do. Every Saturday from 11:30am-3:30pm and every Sunday from 1pm-4pm, construction will be taking place at the warehouse. EVERYONE IS WELCOME! If you did not sign up for set crew but really want to build, paint or just want to use power tools, you are welcome. Bring your tools if you have them. There is nothing like sitting in the audience and looking at a beautiful set and thinking "I made that!". When you get to the warehouse, look for Jeanne and she will get you a task.
Order Forms
Order forms are due on March 15…the original deadline of March 10 is actually a Tuesday so that does not make sense. Please turn in all orders by March 15. Click here for the order form web page. http://www.bayareaetc.org/forms/OrderForm.pdf
Headshots
Headshots will be taken on March 22. The photographer will be at Parkside. Actors will be called either by group or alphabetically, whichever one makes sense once we know the schedule. Look for call times in the upcoming Orphan Updates. You can find a headshot order form on the website forms page. The form must accompany the actor if they are ordering a headshot regardless if they are ordering extra photos or not. http://www.bayareaetc.org/forms/AnnieHeadShotOrderForm.pdf
T-Shirt Orders
Each actor who signs up and auditions for the show will receive a T-Shirt. T-shirt size request was in the original registration packet. I will be asking the actors whose t-shirt size was missing on the form for their sizes this weekend at rehearsal.
If you are an adult actor who was "recruited" by the staff or the board, your name will be on the t-shirt. However, due to the cost of the t-shirts, you will have to purchase a shirt if you would like one. The t-shirt order is on the Order Form given at the parent meeting during auditions. You can find it on the website at http://www.bayareaetc.org/forms/OrderForm.pdf.
Fundraiser Dinner
Mark You Calendars! The e.T.c. 2nd Annual Fundraiser Dinner will be held on March 28 at Astaria Restaurant and Bar in San Mateo. The cost is $75 per person and includes a four course meal, tax and tip. A no host bar will be available. A flyer is attached to this email regarding the menu choices and the order form. You can also pay on our website through Pay Pal at http://www.bayareaetc.org/fundraisingdinner.html. This is a wonderful night to meet other parents who are involved in e.T.c. while helping raise money for this worthwhile non-profit organization. RESERVATION & PAYMENT DEADLINE IS MARCH 22.
Volunteer Hours
I would like to find out how many volunteer hours each family has done this far. Please email orphanupdate@yahoo.com with the following information: family name, number of hours completed so far, what you did to complete those hours, and if 0 hours, where do you plan to complete your hours in the future. Please email the information by Tuesday, March 18. (Remember to include this week’s Nitty Gritty Day.)
Preview Shows
It is time to start getting the word out about field trip shows! You can download the Preview Show forms on the website. I will send out the link when it is available. Traditionally, these Preview shows are held in the morning and schools come to watch the show. Because these preview shows are in the evening, we need as many parents to help get groups to the evening shows. If your actor is involved in Brownies, Girls Scouts, Boy Scouts, Religious School, Soccer, Baseball, Softball, Dance, Gymnastics or any other activity, please try to get as many of those groups to the show as possible. The ticket price is only $5 per person with one adult chaperone free per 10 kids. Get the word out!
Upcoming Schedule
Saturday, March 14 Group A (Little Sister Orphans) 11:30-1:30
Group B (Big Sister Orphans) 11:30-1:30 Group F (Dance Orphans) 11:30-1:30
Miss Hannigan 12-1:30
Group C (New Yorkers) 1:00-3:00
Group D (Hoovervilleites) 1:30-3:30 Group E (Servants) 1:30-3:30
Sunday, March 15 - Nitty Gritty Day! All Orphans (Groups A, B, F) 12-5:30 Servants (Group E & Adults) 1:30-5:30 New Yorkers (Group C) 1:30-5:30 Hoovervilleites (Group D) 2:30-6:30 Hannigan 4-6:30 Rooster & Lily 4:30-6:30 Warbucks 3:30-8 Monday, March 16 6-9pm Specialty Dance Orphans (Group F) 6-9pm Miss Hannigan, Grace, Annie, Warbucks, Drake
Saturday, March 21
11:30am-3:30pm All Cast Call - OFF BOOK ACT I RUN THRU
Sunday, March 22
Schedule to be determined. All cast, be prepared for a 4-5 hour block of rehearsal time between 12-7pm on that day. Possible FDR & Cabinet rehearsal.
Monday, March 23
Schedule to be determined.
FDR and members of FDR’s Cabinet are expected to be called that evening.
Please Note: This week will end Saturday rehearsal rotations. Because we are getting closer to the opening of the show, Saturdays and Sundays will be reserved for longer rehearsals with individual groups to be sure their numbers and scenes are polished and ready to go. Times of Saturday rehearsals will change beginning March 21.
Please Also Note: Send only water and healthy snacks to rehearsals. Food is not allowed in the LGI room. All snacks must be eaten outside.
MINIMIZE CONFICTS
There have been a large number of actors missing rehearsal on a regular basis. Please minimize conflicts to only when you are sick or absolutely need to miss. When an actor misses rehearsal, they miss their part in a scene, song and dance and it is hard for the other actors to rehearse that scene when the actor isn’t there. An actor who misses rehearsal is obligated to learn what they missed from their counterpart or another member of their ensemble group. The director, choreographer, and vocal director will not review it individually with the actor.
As you can see, this subject has been part of each Orphan Update and has been a huge problem this far into the rehearsal process. If an actor misses too many rehearsals and cannot seem to catch on to their part, it may cost them lines and/or dance numbers.
TECH WEEK – NO CONFLICTS ALLOWED!
Tech Week will be here before you know it. Be sure to mark your calendar for the following dates:
Saturday, May 2 1st Day in the Theater (Woodside High School)
Sunday, May 3 Sing Through with Orchestra – Parkside Elementary School
Monday, May 4 Dress Rehearsal at Theater
Tuesday, May 5 Dress Rehearsal at Theater
Wednesday, May 6 Dress Rehearsal at Theater
Thursday, May 7 Preview Show at Theater – 5:30pm
OFF BOOK
All actors are asked to be Off Book for Act 1 run though on March 21. This means that everyone in the entire play (NO EXCEPTIONS!) must have all of his/her songs and dances and scene blocking and lines completely memorized. Occasional prompting will be available and allowed. Significant prompting will not be tolerated and might result in an actor's role being reduced.
NITTY GRITTY DAY – Sunday, March 15
Sunday March 15 from 1pm-4pm is Nitty Gritty Day. This is the day for all families to come to the warehouse and work on projects for the show. There will be set construction, painting, costuming, publicity, props and more! All cast will be called from on that Sunday. The hours spent at Nitty Gritty Day count towards your 25 hours of required volunteer hours. Be sure to sign in at Nitty Gritty Day! ALL FAMILIES ARE REQUIRED TO ATTEND OR SEND A REPRESENTATIVE TO NITTY GRITTY DAY. Please contact Danielle if you have any questions.
SET CREW
It is time to start building New York! Designs are in and there is construction to be done. There will be lots to do. Every Saturday from 11:30am-3:30pm and every Sunday from 1pm-4pm, construction will be taking place at the warehouse. EVERYONE IS WELCOME! If you did not sign up for set crew but really want to build, paint or just want to use power tools, you are welcome. Bring your tools if you have them. There is nothing like sitting in the audience and looking at a beautiful set and thinking "I made that!". When you get to the warehouse, look for Jeanne and she will get you a task.
Order Forms
Order forms are due on March 15…the original deadline of March 10 is actually a Tuesday so that does not make sense. Please turn in all orders by March 15. Click here for the order form web page. http://www.bayareaetc.org/forms/OrderForm.pdf
Headshots
Headshots will be taken on March 22. The photographer will be at Parkside. Actors will be called either by group or alphabetically, whichever one makes sense once we know the schedule. Look for call times in the upcoming Orphan Updates. You can find a headshot order form on the website forms page. The form must accompany the actor if they are ordering a headshot regardless if they are ordering extra photos or not. http://www.bayareaetc.org/forms/AnnieHeadShotOrderForm.pdf
T-Shirt Orders
Each actor who signs up and auditions for the show will receive a T-Shirt. T-shirt size request was in the original registration packet. I will be asking the actors whose t-shirt size was missing on the form for their sizes this weekend at rehearsal.
If you are an adult actor who was "recruited" by the staff or the board, your name will be on the t-shirt. However, due to the cost of the t-shirts, you will have to purchase a shirt if you would like one. The t-shirt order is on the Order Form given at the parent meeting during auditions. You can find it on the website at http://www.bayareaetc.org/forms/OrderForm.pdf.
Fundraiser Dinner
Mark You Calendars! The e.T.c. 2nd Annual Fundraiser Dinner will be held on March 28 at Astaria Restaurant and Bar in San Mateo. The cost is $75 per person and includes a four course meal, tax and tip. A no host bar will be available. A flyer is attached to this email regarding the menu choices and the order form. You can also pay on our website through Pay Pal at http://www.bayareaetc.org/fundraisingdinner.html. This is a wonderful night to meet other parents who are involved in e.T.c. while helping raise money for this worthwhile non-profit organization. RESERVATION & PAYMENT DEADLINE IS MARCH 22.
Volunteer Hours
I would like to find out how many volunteer hours each family has done this far. Please email orphanupdate@yahoo.com with the following information: family name, number of hours completed so far, what you did to complete those hours, and if 0 hours, where do you plan to complete your hours in the future. Please email the information by Tuesday, March 18. (Remember to include this week’s Nitty Gritty Day.)
Preview Shows
It is time to start getting the word out about field trip shows! You can download the Preview Show forms on the website. I will send out the link when it is available. Traditionally, these Preview shows are held in the morning and schools come to watch the show. Because these preview shows are in the evening, we need as many parents to help get groups to the evening shows. If your actor is involved in Brownies, Girls Scouts, Boy Scouts, Religious School, Soccer, Baseball, Softball, Dance, Gymnastics or any other activity, please try to get as many of those groups to the show as possible. The ticket price is only $5 per person with one adult chaperone free per 10 kids. Get the word out!